Team Secretary
Job role: Team secretary
Job Type: 12 Month Contract
Location: Winnersh
Industry: Financial planning and Finance.
We at Tate are delighted to be working with an industry leading world-wide brand seeking a Secretary as a key function in the teams success and the running of the office.
The Role
Organising meetings including liaising with attendees, room/venues and related diary management etc.
Organising all travel arrangements (both domestic and international) for team members via the Business Support Hub
Efficiently dealing with telephone calls/ messages
Monitoring/responding to e-mails on behalf of team members
Acting as a secondary contact for absent team members
Typing of correspondence to lengthy reports / proposals using Firm's templates and corporate style
Producing PowerPoint presentations following corporate style
Reformatting/ making amendments on documents
Archiving documents once jobs are completedRole Specific responsibilities
Invoicing for the audit manager team
Organisation of audit file reviews
Filing of accounts with Companies House
Producing bank audit requests
Rolling forward accounts and producing iXBRL docs
Managing our client take on Ge Assisting with projects e.g. events, mailings, research
Ensures and maintains the strictest adherence to both client and staff confidentiality
Adheres to Firm's risk management policies
Carries out any other duties to meet with the needs of business
Covers for other support staff as required
Who we're looking for:
Previous administrative experience of at least 2 years (Minimum criteria)
Previous experience of MS Office
Strong technical skills and experience of providing clients and stakeholders with quality services
Highly organised
Ability to multitask
Tate is acting as an Employment Business in relation to this vacancy